STAUNTON PARISH COUNCIL
ANNUAL GENERAL MEETING
Minutes of meeting held on Tuesday 14th May 2019
Venue: Corse and Staunton Village Hall Annexe
Time: 7:30pm
Present: Councillors; B. Allen, J. Millar, A. Fardon, M.Fuller, D. Williams, E. Bradbury, B. Lewis (District Councillor), G. Millar (Clerk) and 4 Parishioners.
1. Chairman’s Welcome
Cllr Allen welcomed all present and explained the evening’s proceedings and his plans to step down as Chairman of Staunton Parish Council.
2. Receive Apologies
Apologies were received from Cllr Peach and County Councillor, Will Windsor-Clive.
3. Declarations of Interest
None declared.
4. To Elect a Chairman
Cllr Millar explained that she was willing to stand as Chairman of Staunton Parish Council.
The vote was unanimous in her favour. This was proposed by Cllr Fuller and seconded by Cllr Fardon.
5. Chairman to sign the Acceptance of Office
Cllr Millar duly signed the Acceptance of Office.
6. To elect a Vice-Chairman
Cllr Williams has previously stated he would be willing to stand as Vice Chairman of Staunton Parish Council.
The vote was unanimous in his favour. This was proposed by Cllr Fuller and seconded by Cllr Fardon.
7. Vice-Chairman to sign the Acceptance of Office
Cllr Williams duly signed the Acceptance of Office.
8. Standing Orders
Staunton Parish Council’s Standing Orders for 2019/2020 were approved by the Council. This was proposed by Cllr Bradbury and seconded by Cllr Williams.
9. Financial Regulations
Staunton Parish Council’s Financial Regulations for 2019/2020 were approved by the Council. This was proposed by Cllr Bradbury and seconded by Cllr Williams.
10.Councillor Delegation Arrangements
All Councillors have agreed the delegation arrangements for 2019/2020. A copy of these arrangements can be found at www.stauntonandcorse.co.uk .
11.Code of Conduct
Staunton Parish Council’s Code of Conduct for 2019/2020 was approved by the Council. This was proposed by Cllr Bradbury and seconded by Cllr Williams.
12.Asset Register
All Councillors approved Staunton Parish Council’s Asset Register. This was proposed by Cllr Bradbury and seconded by Cllr Williams.
13.Insurance
Cllr Allen told all that Staunton Parish Council is still awaiting renewal documentation from Zurich for our 2019/2020 insurance. Upon receiving this insurance arrangements shall be made.
14.Subscriptions
Staunton Parish Council currently only has one subscription to Freeola who are our website provider. It has been agreed by all Councillors to continue this subscription for 2019/2020. This was proposed by Cllr Fuller and seconded by Cllr Millar.
15.Complaints Procedure
Staunton Parish Council’s Complaints Procedure for 2019/2020 was approved by the Council. This was proposed by Cllr Bradbury and seconded by Cllr Williams.
16.Subject Access Policy
Staunton Parish Council’s Subject Access Policy for 2019/2020 was approved by the Council. This was proposed by Cllr Bradbury and seconded by Cllr Williams.
17.Press/Media Policy
Staunton Parish Council’s Press/Media Policy for 2019/2020 was approved by the Council. This was proposed by Cllr Bradbury and seconded by Cllr Williams.
18.Training and Development Policy
Staunton Parish Council’s Training and Development Policy for 2019/2020 was approved by the Council. This was proposed by Cllr Bradbury and seconded by Cllr Williams.
19.Privacy Policy
Staunton Parish Council’s Privacy Policy for 2019/2020 was approved by the Council. This was proposed by Cllr Bradbury and seconded by Cllr Williams.
20.Any Other Business & Public Participation
Cllr Allen announced that having only received two donations letters to date, Staunton Parish Council will be postponing any decisions regarding donations until July, when our bi-monthly meeting shall take place on Tuesday 9th July.
21.Conclusion
Cllr Allen thanked all for attending and closed the meeting.
The meeting finished at 7:55pm
Signed: Date: