STAUNTON PARISH COUNCIL

ANNUAL GENERAL MEETING

Minutes of meeting held on Wednesday 5th May 2021

Venue: Zoom (Due to Covid-19 pandemic) 

Time: 7:30pm

Present: Councillors; J. Millar, D. Williams, B. Allen, M. Fuller, D. Peach, B. Buck (Corse Parish Council Representative), G. Millar (Clerk) and 2 Parishioners.

 

1.    Chairman’s Welcome

Cllr Millar welcomed all present.

 

2.    Receive Apologies

Apologies were received from Cllr Fardon and District Councillor, Philip Burford. 

 

3.    Declarations of Interest

None declared. 

 

4.    To Elect a Chairman

Cllr Millar explained that she was willing to stand as Chair of Staunton Parish Council. 

The vote was unanimous in favour of Cllr Millar. This was proposed by Cllr Allen and seconded by Cllr Peach.

 

5.    Chairman to sign the Acceptance of Office

All Councillors agreed and approved that this document be signed once face-to-face meetings resume in July. 

 

6.    To elect a Vice-Chairman

Cllr Williams explained that he was willing to stand as Vice-Chairman of Staunton Parish Council. 

The vote was unanimous in favour of Cllr Williams. This was proposed by Cllr Millar and seconded by Cllr Fuller.

 

7.    Vice-Chairman to sign the Acceptance of Office

All Councillors agreed and approved that this document be signed once face-to-face meetings resume in July. 

 

 

8.    Approval of General Policies

 

Standing Orders

Staunton Parish Council’s Standing Orders for 2021/2022 were approved by the Council. This was proposed by Cllr Williams and seconded by Cllr Fuller.

 

Document Retention Policy

Staunton Parish Council’s Document Retention Policy for 2021/2022 was approved by the Council. This was proposed by Cllr Allen and seconded by Cllr Peach. 

 

Privacy Policy

Staunton Parish Council’s Privacy Policy for 2021/2022 was approved by the Council. This was proposed by Cllr Fuller and seconded by Cllr Williams. 

 

Community Emergency Plan

All Councillors agreed the approval of this document at a later date following the appointment of a Chainsaw Owner.  

 

Risk Register

Staunton Parish Council’s Risk Register for 2021/2022 was approved by the Council. This was proposed by Cllr Allen and seconded by Cllr Peach. 

 

9.    Approval of Finance Policies

 

Financial Regulations 

Staunton Parish Council’s Financial Regulations for 2021/2022 were approved by the Council. This was proposed by Cllr Williams and seconded by Cllr Fuller. 

 

Grants Awarding Policy

Staunton Parish Council’s Grants Awarding Policy for 2021/2022 was approved by the Council. This was proposed by Cllr Allen and seconded by Cllr Williams. 

 

Asset Register

Staunton Parish Council’s Asset Register for 2021/2022 was approved by the Council. This was proposed by Cllr Fuller and seconded by Cllr Peach. 

 

10.Approval of Personnel Policies

 

Code of Conduct

Staunton Parish Council’s Code of Conduct for 2021/2022 was approved by the Council. This was proposed by Cllr Allen and seconded by Cllr Williams. 

 

Training and Development Policy

Staunton Parish Council’s Training and Development Policy for 2021/2022 was approved by the Council. This was proposed by Cllr Williams and seconded by Cllr Fuller. 

 

Complaints Procedure

Staunton Parish Council’s Complaints Procedure for 2021/2022 was approved by the Council. This was proposed by Cllr Peach and seconded by Cllr Williams. 

 

Planning Advisory Committee Terms of Reference 

 

Staunton Parish Council’s Planning Advisory Committee Terms of Reference for 2021/2022 were approved by the Council. This was proposed by Cllr Allen and seconded by Cllr Fuller.

 

11.Approval of Third-Party Personnel Policies 

 

Publication Scheme

Staunton Parish Council’s Publication Scheme for 2021/2022 was approved by the Council. This was proposed by Cllr Allen and seconded by Cllr Williams. 

 

Press/Media Policy

Staunton Parish Council’s Press/Media Policy for 2021/2022 was approved by the Council. This was proposed by Cllr Fuller and seconded by Cllr Allen. 

 

 

12.Councillor Delegation Arrangements 

All Councillors agreed the delegation arrangements for 2021/2022. Following Cllr Fardon’s recent resignation his roles have been reassigned as follows:

 

Member of the Planning Advisory Committee – Cllr Fuller

Youth and Young People Matters – Cllr Millar

Public Rights of Way and Footpaths – Cllr Williams

Parish Historian – Cllr Allen 

The full version of these arrangements can be found at www.stauntonpc.co.uk . 

13.Insurance

The 2021/2022 renewal quote was circulated to all Councillors. It was agreed that due to a requirement for increased asset cover, quotes for this should be obtained and discussed when available. 

14.Subscriptions 

It was agreed by all Councillors to continue Staunton Parish Council’s subscriptions relating to the running of the Parish Council website and to GAPTC for 2021/2022. This was proposed by Cllr Williams and seconded by Cllr Fuller. 

15.Any Other Business & Public Participation

No items were raised. 

 

16.Conclusion

Cllr Millar thanked all for attending and formally closed the meeting. 

 

The meeting finished at 8:22pm

Signed:                                                                                  Date: