STAUNTON PARISH COUNCIL

ANNUAL GENERAL MEETING

Minutes of meeting held on 8th May 2018

Venue: Corse and Staunton Village Hall Annexe

Time: 7:30pm

Present: Councillors; B. Allen, J. Millar, A. Fardon, M.Fuller, D. Peach, D. Williams, E. Bradbury, G. Millar (Clerk) and 3 Parishioners.

1.    Chairman’s Welcome

Cllr Allen welcomed all present and explained the evening’s proceedings.

2.    Receive Apologies

Apologies were received from Mrs. Jean Pember.

3.    Receive Declarations of Interest Concerning Agenda Items

None were declared.

4.    To Elect a Chairman

Cllr Allen explained the previous wishes of both him and Cllr Millar (Vice Chairman) to stand down. However due to a considerable number of new Councillors during 2017/2018 Cllr Allen told all that both he and Cllr Millar are prepared to stay in their posts a further year.

All Councillors agreed that Cllr Allen should remain Chairman of Staunton Parish Council for a further year.

This was proposed by Cllr Fardon and seconded by Cllr Williams.

Cllr Fardon thanked Cllr Allen and his fellow Councillors for all their hard work.

5.    Chairman to Sign the Acceptance of Office

Upon his re-election, Cllr Allen duly signed the Acceptance of Office.

6.    To Elect a Vice-Chairman

All Councillors agreed that Cllr Millar should remain as Vice-Chairman of Staunton Parish Council for a further year. This was proposed by Cllr Bradbury and seconded by Cllr Peach.

Parishioner, Sue Jefferies commended Cllr Millar for standing in to Chair Staunton Parish Council’s March Bi-Monthly meeting due to Chairman, Cllr Allen’s absence for medical reasons.

7.    Vice-Chairman to Sign the Acceptance of Office

Upon her re-election, Cllr Millar duly signed the Acceptance of Office.

8.    To Confirm the Minutes of the Previous Meeting held on 9th May 2017

The minutes of the last Annual General Meeting of Staunton Parish Council held on Tuesday 9th May 2017 were proposed by Cllr Fuller and seconded by Cllr Fardon to be accepted as a true record.

9.    Councillor Delegation Arrangements

Cllr Allen read to all current responsibilities of all Councillors and the Clerk. All Councillors agreed that the arrangements would remain the same for 2018/2019. This was proposed by Cllr Peach and seconded by Cllr Bradbury.

10.Code of Conduct

All Councillors approved of the Code of Conduct.

This was proposed by Cllr Fuller and seconded by Cllr Fardon.

11.Asset Register

All Councillors approved of the Asset Register.

This was proposed by Cllr Millar and seconded by Cllr Williams.

12.Insurance

All Councillors were happy to remain with Zurich as our Parish Council insurance provider for 2018/2019.

This was proposed by Cllr Bradbury and seconded by Cllr Peach.

13.Subscriptions

Cllr Allen outlined our subscriptions for 2018/2019. All Councillors were happy to continue with these.

This was proposed by Cllr Fardon and seconded by Cllr Williams.

14.Complaints Procedure

All Councillors approved of the Complaints Procedure.

This was proposed by Cllr Millar and seconded by Cllr Peach.

15.Procedures for Handling Requests made under the Freedom of Information Act 2000 and the Data Protection Act 1998

All Councillors approved of the subsequent document outlining these procedures.

This was proposed by Cllr Peach and seconded by Cllr Fardon.

16.Press/Media Policy

All Councillors approved of the Press/Media Policy.

This was proposed by Cllr Williams and seconded by Cllr Fuller.

17.Any Other Business & Public Participation

No attendee wished to state anything during this agenda item.

18.Conclusion

Cllr Allen thanked all for attending and formally closed the Annual General Meeting of Staunton Parish Council.

The meeting finished at 7:45pm

Signed:                                                                                  Date: